With a little effort, small businesses can dramatically reduce their carbon footprint over a period of time.
Going paperless can also save your small business money and help improve your productivity. Deciding to turn your office into a paper-free zone can be a daunting prospect, but there are a number of techniques you can use to achieve your desired result.
The transfer to a paperless office will not occur overnight. Start small by scanning copies of all incoming bills into your system. Eventually you will be able to get rid of whole file cabinets full of documents just by making electronic copies.
If you are going to be storing all of this data electronically then you will need to have powerful safety measures in place to keep it secure. It makes absolute sense for small businesses to use online data storage. This way your information is guaranteed to be safe even if your computer is stolen or damaged.
The next step is to try a reduce the amount of physical mail that you send and receive. Encourage customers to contact you using email or over the telephone wherever possible, rather than write to you. Let suppliers know that you would prefer to receive electronic invoices so that you can pay them faster.
You should also switch to a paperless method of invoicing clients. Online invoicing software is extremely useful and will allow you to send quotes and invoices to your customers. This will also improve your cashflow because customers can pay quickly without the delay caused by ‘snail mail’.